Project Scheduling and Controls

This course is for project managers, planners, or project controls staff who need to learn how to create and use one of the most valuable project management tools: a project schedule. Defining project success often involves completing on time and on budget, and project budgets are often driven by resource costs and the scheduling of those resources. This 3-day course prepares participants to create realistic schedules, resource load those schedules, and update and track project progress. With this valuable skill, project managers and planners will improve control of their projects.

Our instructors are seasoned project scheduling professionals, experienced in a wide variety of industries and with a number of scheduling software packages (including Microsoft Project and Primavera). In addition to scheduling theory, practitioners’ tips and tricks will be demonstrated.

We continue our tradition of experiential learning, with hands-on exercises, in which participants will use a “live” project to create a schedule, update it, and track it. Participants will practice transferring project logic into a bar chart, which is best achieved using software; therefore, it is advisable that participants bring their own laptops loaded with scheduling software to create and update a schedule. Although scheduling software will be discussed and used, we do not teach to any specific scheduling software package.

This unique professional level course is aligned with the professional credentials in planning and scheduling: PMI-SP® (Project Management Institute Scheduling Professional) and AACE PSP® (AACE International’s Planning & Scheduling Professional) and will help prepare you for those exams.

Learning objectives

Participants will gain practical skills to:

  • Create effective project schedules
  • Identify and value critical path and float (slack)
  • Use standard scheduling terminology
  • Recognize key elements of schedule control
  • Update and track project schedules
  • Identify impact of delays
  • Apply best practices in scheduling projects
  • Start their preparation for the scheduling examination from PMI or AACE

Who should attend

The Project Scheduling and Controls course is appropriate for individuals who:

  • Want to improve their project controls
  • Want to pursue a career in project planning and project controls
  • Want to enhance their resume and marketability
  • Work in a project management environment, in any industry or discipline, and want to increase their scheduling knowledge
  • Want to prepare for the PMI-Scheduling Professional, or the AACE Planning & Scheduling Professional credentials


  • Minimum of two years’ experience in a project environment
  • Fundamental courses in project management
  • It is helpful if you have taken an introductory course in scheduling software, such as Microsoft Project Essentials, or have hands-on experience with Microsoft Project or Primavera, or another similar scheduling software tool.

What you will learn

Day 1

Context of Project Planning & Scheduling
•    Role of the project scheduler
•    Principles of schedule development
•    Estimating effort and duration
•    Tracking assumptions
•    Logic diagrams & dependencies
•    Critical path, float, constraints, milestones, baselines
•    Duration & effort-driven scheduling
•    Assignment: Bar (Gantt) chart for Kiddie roller coaster project

Day 2

Developing a Project Schedule
•    Workshop: Create case study schedule
•    Integrating schedules
•    Project schedule reality check
•    Baselining the schedule
•    Fast-tracking the schedule
•    Introducing principles of schedule control
•    Schedule evaluation criteria
•    Assignment: Schedule evaluation

Day 3

Updating & Tracking the Schedule
•    Identifying progress
•    Recognizing scheduling games
•    Schedule reporting & control
•    Schedule reporting methods
•    Bar chart update
•    Assignment: Drawing progress bars
•    Performance measurements
•    Updating and maintaining the schedule
•    Measuring schedule variances against the baseline
•    Workshop: Identifying the impact of a change
•    Quantifying delay