Today@Dal

Employment Opportunity: Library Assistant (Evening Supervisor)

Deadline: Friday, June 14, 2019

The Library Assistant (Evening Supervisor) is responsible for the successful running of the library after regular business hours, as well as hiring, training and supervising student assistants. Other duties include providing services to patrons at the circulation desk, carrying out all functions using the Aleph circulation module, organizing and shipping Novanet Express requests, and responding to interlibrary loan and document delivery requests using the Relais module.

Specific Duties/Accountabilities:

 

The Library Assistant provides research support to patrons in person, and remotely through LiveHelp, facilitates incoming and outgoing BARA items to and from Nova Scotia public libraries, and works on special projects such as stack maintenance, preparing items for binding, and creating library signage. This position reports to the University Librarian.

Key Responsibilities:

·         Manage the library after regular business hours:

o   Assume responsibility for the library after regular business hours

o   Uphold library policies and authorize exceptions to policies at her/his discretion

o   Ensure security of patrons and building

·         Hire, train and supervise student assistants:

o   Post ads for student assistant positions

o   Coordinate with other staff members to develop hiring materials and conduct interviews

o   Train student assistants in library procedures

o   Create and maintain a training manual for student assistants

o   Be the point of contact for student assistants and inform them about library operations

o   Schedule students’ shifts and monitor all shift changes to ensure adequate staff coverage

o   Supervise student assistants during weekday evenings (assign duties and check work)

o   Liaise with Serials and Acquisitions Coordinator regarding student scheduling and payroll

·         Provide services to patrons at the Circulation Desk and using Aleph module:

o   Check items in and out, change item status, etc.

o   Create and update student accounts; troubleshooting

o   Process fine payments with cash register and credit/debit card payments

o   Maintain confidentiality of patron information

·         Process Novanet Express and interlibrary loan requests, and BARA items:

o   Supply outbound interlibrary loan and document delivery requests using Relais module

o   Use Canada Post Library Shipping Tool and Purolator to ship Novanet Express and interlibrary loan requests

o   Process incoming and outgoing BARA returns

·         Research Support:

o   Answer reference questions in person at the Circulation Desk

o   Respond to research inquiries using Live Help software hosted by Novanet

·         Special Projects:

o   Stack management and weeding

o   Prepare books and serials for binding

o   Plan and assemble book displays

o   Minor cataloguing (King’s theses ongoing project)

o   Create, edit, and monitor LibGuides

o   Create library signage when needed

o   Act as liaison to Dal IT Services for all technology issues (shared with other Circulation staff members)

o   Instruct and train interns from NSCC LIT program and/or Dal MLIS program if needed

o   Other projects may be assigned

Qualifications:

·          Library and Information Technology Diploma with 1-2 years’ experience working in a library environment.

·         A University undergraduate degree or equivalent experience is required

·         Excellent communication and organizational skills.

·         Commitment to continuous learning and updating of skills.

·         Experience with digitization.

·         Demonstrated computer literacy including knowledge of the complete suite of Microsoft applications and an aptitude for troubleshooting computer hardware and software issues.

·         Experience with Integrated Library Systems (ILS) and Discovery Services, preferably Aleph and Primo; LibGuides.

·         Experience working collaboratively with faculty, staff, and students.

·         Ability to exercise initiative and judgment appropriately.

·         Ability to deal with a diversity of people in a calm, courteous, and effective manner.

·         Ability to maintain accuracy and attention to detail.

·         Ability to prioritize and work effectively under pressure to meet deadlines.

·         Ability to establish and maintain productive and collegial relationships with co-workers in a team-oriented work environment.

Closing Date: Friday, June 14, 2019

Salary Range: $30,087 to $38,530 (plus benefits and pension plan)

Work Schedule: Sunday through Thursday 3pm to 11pm (during Academic year). Monday through Friday 9am to 5pm (during summer and certain times of the year such as after December exams and February Reading Week).

     *Note: hours of work may be varied according to the needs of the Library.

To apply for this position, please forward resume and cover letter to:

Dolly McIntyre

Human Resources & Compensation Officer

University of King’s College

6350 Coburg Road

Halifax, NS B3H 2A1

dolly.mcintyre@ukings.ca

We thank all applicants for their interest, only candidates selected for an interview will be contacted.

The University of King’s College is an Employment Equity/Affirmative Action Employer. We encourage and welcome those who would contribute to the diversification of our staff and faculty including, but not limited to women, Indigenous persons, persons with disabilities, visible minorities, and persons of any sexual orientation or gender identity.

Employment Opportunity:   Chapel Administrator, 11-month Term Contract

(August 01, 2019 to June 30, 2020)

Under the direction of the University Chaplain, the Chapel Administrator monitors the Chapel’s budget and finances in accordance with university protocol, communicates as appropriate with the various Administrative Offices in the University including the Advancement and Bursar’s Offices, oversees weddings in the Chapel, assists in the programming of activities for students, staff and faculty of the University, provides administrative support to the Chaplain, and maintains regular office hours.

Specific Duties/Accountabilities

·         Aids the Chaplain in all aspects of planning and executing Chapel worship and programmes, particularly larger events such as retreats and missions;

·         Provides general administrative support to the Chaplain by producing Thursday, Sunday and Special service leaflets, and holding regular office hours;

·         Promotes the weekly Choral services at the Chapel through online advertising;

·         Promotes special events in the Chapel especially through online advertising and supporting student executive in developing advertising materials and advertising strategies;

·         Facilitating the purchase of items necessary to Chapel worship and longevity;

·         Encourages and supports the student Chapel Officers in their various responsibilities. This may include attendance at weekly executive meetings outside of traditional office hours;

Responsibilities

·         Chapel Administration

o   Promotes and coordinates wedding bookings and effectively confirms and communicates date, time, numbers, etc.

o   Meets with wedding couples before the wedding to review wedding procedures and will be available both on the day of the wedding and rehearsal as required, to coordinate set-up and clean-up.

o   Secures the timely payment of wedding rental, along with Chaplain’s fee and organist fee

o   Keeps track of and updates Chapel and Chaplain’s schedules.

o   Oversight of record-keeping (baptisms, confirmations, weddings) and the proper filing of all print materials (bulletins, posters, pamphlets, etc.);

·         Financial Administration: The Administrator administers the financial management of Chapel, including, but not limited to:

o   Preparation of annual budget.

o   The timely preparation of cheque requisitions, invoices, and VISA statements and the presentation of these to be signed by the Chaplain according to accounting procedures and timelines outlined by the Bursar’s Office;

o   The preparation of monthly income and expense financial statements for the Chapel Budget; regular budget tracking during the academic term

o   The reconciliation of the monthly financial statements with monthly statements received from the Bursar’s Office;

o   Oversight of the proper filing and management of all financial documents.

o   Oversight of the weekly delivery of Chapel offerings in an orderly manner to the Advancement Office by the student Treasurer;

o   Financial oversight of the collection and deposit of registration fees for Chapel outings, retreats, programs, weddings and special donations or fundraising initiatives.

o   Processing the payment of honoraria for Chapel officers, visiting preachers, and musicians.

·         Communications and Support: In consultation with the Chaplain, the Chapel Administrator may be asked to represent the Chaplain in relation to:

o   University Offices: President Office, Bursar’s Office, Registrar’s Office, Advancement Office (i.e. informs Advancement of alumni weddings, baptisms, etc.)

o   King’s Student Union, Music Director and Choir Manager, King’s Theatrical Society, Visiting Preachers and Missioners, Chapel Theologian

o   Monitors the student-run website and directs the website manager;            

·         Other financial and administrative duties as assigned by the Chaplain.

Qualifications

·         Previous experience serving or working in a University or University Chaplaincy setting will be considered as asset.

·         Excellent interpersonal, communication and organizational skills

·         Knowledge of and proficiency in MS office environment

·         Ability to multitask and to work effectively in a team environment is essential

·         Excellent oral and written communication skills

Closing Date for Applications: Sunday, May 26, 2019 at 11:59pm

Salary: $16.00 per hour plus 4% vacation pay (35 hours/week) with medical & dental benefits

11 month Term Contract: August 01, 2019 to June 30, 2019

To apply for this position, please forward resume and cover letter to:

Dolly McIntyre

Human Resources & Compensation Officer

University of King’s College

6350 Coburg Road

Halifax, Nova Scotia B3H 2A1

dolly.mcintyre@ukings.ca

We thank all applicants for their interest, only candidates selected for an interview will be contacted.

The University of King’s College is an Employment Equity/Affirmative Action Employer. We encourage and welcome those who would contribute to the diversification of our staff and faculty including, but not limited to women, Indigenous persons, persons with disabilities, visual minorities and persons of any sexual orientation or gender identity.

Employment Opportunity: Registrar’s Office – Campus Recruitment and Enrolment Officer

Deadline: Tuesday, May 28, 2019 AST

The Campus Recruitment and Enrolment Support Officer provides prospective students and influencers with insight on all that the University of King’s College (and, through association, Dalhousie University) has to offer. The successful candidate will be responsible for organizing large campus events and the student tour program – including overseeing the student ambassador activities.  Candidates must be able to manage multiple projects and events in a busy environment with frequent interruptions.

Specific Duties/Accountabilities

·         Organizes and implements the campus-based recruitment program.  This includes, but not limited to, year-round campus tours, undergraduate open houses, class visits by high schools, counsellor and agent visits to campus.

·         Trains, coordinates and supervises the campus tour guides and student ambassadors.

·         Participates in off-campus recruitment outreach (school visits and events).

·         Supports planning of external recruitment events, IB conferences, events and school outreach.  Books venues and catering, develops plans, schedules participation of internal participants as needed.

·         Responds to inquiries, including recruitment contact cards, email, phone calls.

·         Processes admission applications, including data entry, filing, application processing, letter generation, file preparation for committees, sorts and manages all incoming/outgoing correspondence.

·         Supports front office staff with student services, data entry and academic form completion.

·         Provides logistical support for the recruitment team, which includes scheduling visits, sending recruitment supplies and off campus event scheduling.

·         Assists with first-year academic advising when needed.

·         In addition, this position provides extensive administrative and clerical support for the office.

The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described.

Qualifications:

Education – Undergraduate degree preferred with experience in marketing and communications (or equivalent).

Experience - Experience in public speaking and representative roles is required. Superb oral and written communication skills are essential. Candidates should have administrative experience and an aptitude for working with a variety of software packages. A valid driver’s license is required.

This position requires flexible work hours outside regular office hours including evening and weekend work.

Closing Date: Tuesday, May 28, 2019 AST

Salary Range: $41,597 to $50,841

To apply for this position, please forward resume and cover letter to:

Dolly McIntyre

Human Resources & Compensation Officer

University of King’s College

6350 Coburg Road

Halifax, Nova Scotia B3H 2A1

dolly.mcintyre@ukings.ca

We thank all applicants for their interest, only candidates selected for an interview will be contacted.

The University of King’s College is an Employment Equity/Affirmative Action Employer. We encourage and welcome those who would contribute to the diversification of our staff and faculty including, but not limited to women, Indigenous persons, persons with disabilities, visible minorities, and persons of any sexual orientation or gender identity.

Employment Opportunity: FYP & Residence Administrative Assistant

(Maternity Leave Contract: August 01, 2019 – August 31, 2020)

SPECIFIC DUTIES/ACCOUNTABILITIES:

The FYP & Residence Administrative Assistant is essential to the day-to-day functioning of the Foundation Year Program (FYP) and the Residence Office. In addition to providing comprehensive administrative and clerical support for these two offices, they serve as a key conduit in all matters relating to FYP and Residence. They collaborate regularly with the Office of the President, Vice-President, Registrar, Student Accounts, Advancement, and Facilities.

Duties in the Foundation Year Program include, but are not limited to:

·                     Provides administrative support for FYP and its Director and Associate Directors, including coordinating teaching replacements as required, preparing statistical reports, and reporting maintenance issues to Facilities;

·                     Acts as first contact and resource person for the university community and the general public regarding departmental and University policies and procedures related to FYP;

·                     Assists in drawing up and monitoring of FYP Budget, and prepares and monitors financial paperwork for FYP, including purchase orders, cheque requisitions, VISA statements, petty cash, and monthly reconciliation of departmental budget expenses;

·                     Maintains all FYP administrative and academic records securely and receives and tracks FYP academic work: student papers, grades, exam schedules;

·                     Monitors student progress/academic needs (interaction with Student Accessibility Centre/AD-Student Support);

·                     Coordinates updates to FYP section of the university website and other FYP communications, and maintains internet learning management system (Brightspace);

·                     Assists FYP Director in supervision of the FYP Student Technician and Office Assistant;

·                     Supports FYP teaching staff processes, including hiring, teaching evaluations, letters of recommendation;

·                     Other duties as assigned by the Director.

Duties in the Residence Office include, but are not limited to:

·                     Provides administrative support to the Dean and Assistant Dean of Students, including processing paperwork for residence withdrawals and room changes and maintaining accuracy of the residence database;

·                     Acts as first contact and resource person for the university community and the general public regarding residence applications and questions about residence, including campus services, residence facilities, and student life;

·                     Prepares and monitors financial paperwork for Residence, including purchase orders, cheque requisitions, VISA statements, petty cash, and monthly reconciliation of departmental budget expenses;

·                     Assists students, parents and supporters with navigating student services (e.g. Accessibility, Health, and Counselling) at King’s and Dalhousie University;

·                     Assists the Dean and Assistant Dean of Students in making room assignments, updates the residence application database, and communicates those assignments to students;

·                     Coordinates updates to the Residence section of the University website;

·                     Communicates with Student Accounts regarding room assignments and changes;

·                     Compiles student medical/dietary information securely and ensures it is kept up-to-date for Food Services, dons, and the Dean & Assistant Dean;

·                     Assists in coordinating the preparation of residence for the arrival of new students and communicates necessary information to incoming students;

·                     Other duties as assigned by the Dean of Students;

QUALIFICATION AND SKILLS

·                     Previous experience working in a university program considered an asset

·                     Excellent interpersonal, communication and organization skills

·                     Knowledge of and proficiency in MS office environment

·                     Experience with learning management systems (i.e. Brightspace) and an aptitude for learning new software

·                     Ability to multitask and work effectively in a team environment is essential

·                     Experience with payment of invoices and other financial transactions required

Closing Date: Friday, May 31, 2019

Salary Range: $45,142 to $52,075 (plus benefits)

To apply for this position, please forward resume and cover letter to:

Dolly McIntyre

Human Resources and Compensation Officer

University of King’s College

6350 Coburg Road

Halifax, NS B3H 2A1

dolly.mcintyre@ukings.ca

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

The University of King’s College is an Employment Equity/Affirmative Action Employer. We encourage and welcome those who would contribute to the diversification of our staff and faculty including, but not limited to women, Indigenous people, persons with disabilities, visible minorities and persons of any sexual orientation or gender identity.