Undergraduate Studies Office

Faculty of Engineering

Creating a Team

Each year, student teams decide if they are going to be active in the upcoming academic year. If you would like to either form a new team or continue with your current team’s work, an application form and a project plan must be submitted. If you would like to participate in the annual golf tournament, your application must be submitted by August 1st. Otherwise, applications are due on September 30th. An advisory committee will review all applications and will confirm whether the team may proceed.

Every team must have a Faculty Advisor. Please reach out to your professors and department heads if you are not able to find a faculty advisor for your team. A few key roles of the Faculty Advisor are to:

  • Endorse the value of the student team
  • Monitor and advise the team on a regular basis
  • Facilitate access to resources
  • Provide a recommendation to the Advisory Committee on competition readiness

The form to apply to create a team can be found here (Student Engineering Team Application Form 2024/25). 

Rules for the Teams

Standardized online applications are available to students who would like to join a team for the upcoming academic year. Submissions are open until September 30th for the upcoming academic year.

Requirements to form a team:

  • Make sure you have the support of a faculty advisor. The Advisor’s role will be to:
  • Endorse the value of the student team
  • Monitor and advise the team on a regular basis
  • Facilitate access to resources
  • Provide a recommendation to the Advisory Committee on competition readiness
  • Define student profile of team and role of team leadership
  • Describe the competition and date of competition
  • Define approximate budget, space requirements and technical support needs for the upcoming year
  • Submit project plan, including year over year sustainability

Commit to:

  • Creating a handoff process at the end of the next year
  • Summarizing accomplishments at the end of the year and developing plans for the next year.
  • Establishing design and build milestones and reporting on progress to faculty advisor.
  • Completing monthly inspections of their workspace for 5S and safety
  • Daily cleanup of their area to allow other teams to work
  • Fulfilling safety training requirements and fostering a culture of safety
  • Collaborating with others in shared space