Presentation Guidelines

Oral Presentations

  • Oral presentations will be 15 minutes in duration plus 5-10 minutes discussion. Times will be strictly enforced by moderators.
  • Presentations must be provided in PowerPoint format.
  • A speakers’ preparation room will be available at the Conference venue. This room will be provided for all presenters and offers the opportunity to review presentations. This area will be staffed by a volunteer and will be available for the duration of the Conference. All speakers are required to visit the speakers’ preparation room and provide the volunteer with their PowerPoint slides on a USB at least two hours prior to the commencement of their presentation.
  • Presenters should arrive at their session room at least 10 minutes prior to session commencement in order to introduce themselves to the moderator, familiarise themselves with the audiovisual facilities and check their presentation.

Poster Presentations

  • Posters must fit on a 4’ x 8’ poster board (can be vertical or horizontal).
  • Mounting fixative will be supplied by the Conference organisers.
  • Authors must prepare all posters beforehand in a form enabling easy mounting.
  • Please check in the schedule which day your posters will be displayed. On that date - your poster must be mounted by the author as follows: 
    • Thurs. Sept 20th – set-up between 8:30am-9:30am, tear-down after 4:30pm
    • Fri. Sept 21st – set-up between 8:30am-9:30am, tear-down after 4:00pm
  • Posters should be typed in clear bold print that can be easily read from distances over one metre with the title displayed in block capitals of minimum size 25mm (1") at the top of the poster. The title should also display the names of the author(s) and the institution(s) of origin.
  • Illustrations should be professionally drawn.
  • All contents  should  be  simple  and  not  overburdened  with  detail  -  "minimising  detail  maximises information transfer".
  • Poster presenters are encouraged to be at their posters during catering breaks for discussion with delegates and are required to be their during your respective judging times.
  • Authors may provide handout material relating to their poster, and may wish to include a mobile number to enable follow up and further discussion with delegates.