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2017 Accounts Payable Christmas Cut Off Dates

Posted by Financial Services on November 23, 2017 in General Announcements

CHEQUE REQUISITONS/TRAVEL CLAIMS

Cheque requisitions and travel claims received in Financial Services by Tuesday, December 12th will be processed in the cheque/direct deposit runs started on Monday, December 18th. A second direct deposit run for travel claims and cheque requisitions will be started on December 21st to pay any additional claims processed at that point.  Every effort will be made to process the cheque requisitions and travel claims in the December payment runs or as soon as possible in the New Year.  In order to ensure timely payment of cheque requisitions and travel claims please confirm all proper documentation and receipts are attached prior to sending to Financial Services.

​INVOICES/RECEIVERS

We ask your assistance in sending any outstanding invoices and receivers to Financial Services ASAP to allow us time to get them processed and paid before the Christmas break. Invoices and receivers that are received in Financial Services by December 12th will be processed in the cheque/direct deposit runs that are started on Monday, December 18th.  Invoices received after December 12th will be processed as soon as possible in the New Year.

PURCHASING CREDIT CARD

The P-Card is the preferred method for purchasing goods under $3000 as a fast, efficient means of payment. We encourage all P-Card holders to use their P-Card when making small dollar purchases under $3000.  For further information on obtaining a P-Card please refer to Procurement- Purchasing Card

DIRECT DEPOSIT FOR CANADIAN VENDORS

Accounts Payable offers direct deposit as the preferred method of payment to our Canadian vendors; this is a great alternative for vendors wishing to ensure they receive their payment quickly over the holidays and avoid their payment going out in the mail.

Vendors wishing to be set up with direct deposit can contact Suzanne Roberts at 902-494-2219 or by email at Suzanne.Roberts@dal.ca for a direct deposit form.  In order to set up a vendor with direct deposit they need to provide us with the completed form and a voided cheque.

Regards,

Cheryl Lord

Manager of Accounts Payable