Terms of Reference (2010-08-11)
The function of the Teaching Equipment Committee (TEC) is to oversee and dispense the funds held in the Teaching Equipment Fund (TEF) for the department of biology. The goal is to purchase the maximum amount of teaching equipment of the highest quality while still maintaining a satisfactory surplus in the account to deal with any emergencies that may occur throughout the teaching year. As defined by the Dean, Faculty of Science, teaching equipment is “…used directly in support of teaching, or to upgrade office computing equipment to the appropriate configuration to enable access to the University’s administrative system (Moore, 2009).
Membership of the TEC consists of a Chair (appointed by the departmental Chair) and 4 other members, one of which shall be the departmental administrator. The remaining 3 shall be any combination of faculty and staff, as long as there is at least 1 of each.
When the departmental administrator receives notification of funds to the TEF (usually once per year in the late summer or early fall), the Chair of the TEC will invite requests for funding from the general membership of the biology department to purchase teaching equipment.
The members of the TEC will meet to review requests as required and decide which requests should be funded.
If the requestor is also a member of the TEC, the requestor will abstain from decision making with respect to those requests if the committee deems this necessary.
Guidelines for funding
To assist in its decision making process, the TEC uses the following guidelines:
First priority is given to requests for equipment that will be used directly by students (eg. Microscopes, pipettors, etc.) enrolled in classes taught by the biology department. If there is insufficient funding for all requests, priority will be given to classes with the greatest number of students.
Second priority is given to requests for equipment where students enrolled in classes taught by the biology department benefit from the product of the equipment (eg., hot plate used to make solutions used in a teaching lab, computer used by a class instructor to prepare teaching materials, AV projector, etc.). If there is insufficient funding for all requests, priority will be given to classes with the greatest number of students.
Final priority will be given to requests for equipment that results in the successful administration of classes within the biology department (eg. Staff computers, website software, etc.).
If requests are denied due to lack of funds, the denied request will be given priority the following year.
If the TEC has any concerns regarding the usefulness or cost of a requested item, the Chair of the TEC will contact the requester for further information which the TEC will use to reconsider the request. If cost is the issue, the existing request may be denied until a less expensive alternative is proposed.
Moore, C. 2009. 2009/10 Non-Space Teaching Equipment Allocation. Memorandum to Department Chairs and Heads, Faculty of Science, July 2, 2009.