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GSIS Manual for Students

The Graduate Studies Information System (GSIS) is a component of Dal Online that is used by the Faculty of Graduate Studies to manage admission, program, thesis, and convocation information for graduate students.

As of Fall 2012/2013, GSIS has been expanded to allow access to students and their supervisors. Additionally, program requirements and annual progress reports are now managed entirely within GSIS, allowing students and supervisors convenient access to these important documents at all times.

Program Requirements

The "Program" button of GSIS displays the work required of a student in order to complete his/her program. This list is initially submitted by a department representative and must then be digitally "signed" by the following stakeholders: the graduate student, the graduate student's supervisor (if applicable), the department's graduate coordinator, and the Faculty of Graduate Studies. These requirements will be checked when the student applies to graduate, so it is important that they are up to date and correct.

Please note: you are approving the requirements as listed, NOT if they have been met. The FGS Convocation Officer (or delegate) will conduct an official degree audit prior to convocation and confirm the requirements, as approved by you, have been met.

Instructions

  • You should receive an email from GSIS when your program requirements are ready for review
  • Enter Dal Online and click the "Student" tab
  • Click the "GSIS" link in the menu
  • Click the "Program" button
  • Carefully review your degree requirements
  • If you AGREE with the requirements, select "Accept" in the drop-down box next to your name and click "Save Changes"
  • GSIS will email your supervisor (if applicable) or graduate coordinator, notifying him/her that your program requirements are ready for review
  • If you DISAGREE with the requirements listed, select "Reject" in the drop-down box next to your name and click "Save Changes"
  • GSIS will email the individual who submitted your requirements, notifying him/her that the requirements have been rejected
  • It is recommended that you contact your graduate administrator and/or coordinator to discuss your reasons for rejecting the requirement list

Progress Reports

Every graduate student in a thesis program is required to submit an Annual Progress Report to the Faculty of Graduate Studies on an annual basis, one month prior to the anniversary of the student's admission date. This means that they are due August 1 for September admits, December 1 for January admits, and April 1 for May admits.

If you hold an NSERC PGSA/B or SSHRC scholarships you must complete a progress report one month in advance of the anniversary date of the start of your award. In addition to the regular Progress Report, a separate more detailed progress report is required for NSERC IPS recipients (refer to the NSERC website for further details). If the appropriate progress report is not received by the posted deadline it may result in the award being terminated or a delay in the renewal of the award.

The "Progress Reports" button of GSIS displays any current or past progress reports for the selected student and program. Progress reports are required from all graduate students eleven months after the start of a new program, and annually thereafter. Progress reports require input from the following stakeholders: the graduate student, the graduate student's supervisor (if applicable), the department's graduate coordinator, and the Faculty of Graduate Studies.

Instructions

  • Enter Dal Online and click the "Student" tab
  • Click the "GSIS" link in the menu
  • Click the "Progress Reports" button
  • If necessary, start a NEW report by clicking the "Add" button, selecting the appropriate report type for your program from the drop-down box, and clicking "Save Changes" at the bottom of the screen
  • NOTE: You can only delete a report when you are the active editor; once submitted to your supervisor or coordinator, you will no longer be able to modify or delete the report
  • NOTE: Only one progress report can be active at any given time; you will not be able to start a new progress report until the existing report is finalized
  • Complete the student section of the report (Note: You are able to save and edit the report until you are satisfied with its content as long as you do not select "Accept" in the drop-down field next to your name)
  • When your section of the report is complete, scroll to the bottom of the page, select "Accept" in the drop-down box next to your name, and click "Save Changes" again
  • GSIS will email your supervisor (if applicable) or graduate coordinator, notifying him/her that the progress report is ready for his/her input