Undergraduate Program Assistant

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Position Overview
The Faculty of Computer Science (FCS) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Faculty Administrator, the Undergraduate Program Assistant will support the efficient day-to-day operation of FCS’s undergraduate programs, serving as a resource for students, faculty and staff members.

Key responsibilities include:

  • Serve as a first point of contact for current and potential undergraduate students regarding a wide variety of areas including programs, application procedures and requirements, scholarships and bursaries, and university policies and procedures.
  • Screen requests and schedule student appointments with the appropriate academic advisor.
  • Administratively coordinate the FCS scholarship and awards management process and the NSERC Undergraduate Student Research Awards process. This includes providing information, collecting and distributing applications, results notification, and preparing associated documentation and payments.
  • Monitor the academic progress of undergraduate students to ensure graduation requirements have been met, as well as for issues and potential scholarships/awards recipients. Notify Undergraduate Administrator of potential issues for follow-up.
  • Support FCS co-op degree programs, assisting the Co-op Advisor, confirming students are academically eligible, and registrations and applications are properly complete. Ensure work term reports are received, distributed and returned, following up as required.

Position Requirements & Qualifications

Business/office administration program, with approximately three to five years’ relevant experience, ideally in a university environment (or equivalent combination of training and experience) is required. Must be proficient in Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive). Familiarity with Banner and/or scanning software an asset. Demonstrated ability to prioritize and meet demands in a busy, deadline-driven environment. Strong attention to detail and record keeping skills are required. Must have demonstrated excellent communication (verbal and written) skills, and experience working with a wide range of internal and external clients.

Open Date

03/28/2022
Close Date 04/18/2022
Open Until Filled No
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/9396