Project Management for Festivals, Events and Hospitality

People who work in certain professions have increased their project success by using formal project management tools and techniques, while some in other sectors believe project management does not apply because of the creative and unique nature of their projects. In fact, all projects can benefit if a more formal project management approach is applied.

This course uses a case study and exercises that are relevant and accessible to those who work on festival, event, or hospitality projects. The emphasis is on project planning because if a suitable level of rigor is applied to the planning phase, project execution and project closure with flow naturally and the project manager and project team will experience fewer challenges.

This fundamental course is modular in nature and can be presented in 2 or 3 days. With a 3-day in-house delivery, an organization could work on the creation of a plan for their project. 

Learning objectives

Participants will gain practical skills to:

  • Use project templates
  • Develop knowledge of “generally accepted” project management practices
  • Value the benefit of consistently using project management tools and techniques
  • Return to work ready to improve project management processes

Who should attend

The Project Management for Festivals, Events, and Hospitality course is appropriate for individuals who are:

  • Are involved in organizing festivals or events.
  • Manage or are part of a team producing corporate events.
  • Are involved in fundraising activities for non-profit or community organizations.
  • Work in the tourism or hospitality sectors.
  • Would like to learn fundamental project management tools and techniques.


There is no prerequisite for this course. It functions as a stand-alone course.


You will receive a course binder containing copies of presentation slides, exercises and suggested solutions.

What you will learn

Project Initiation

  • Create a Project Charter
  • Manage stakeholders and their expectations

Project Planning

  • Create a Responsibility Assignment Matrix
  • Create a Scope Statement
  • Create a Work Breakdown Structure
  • Create a plan to manage scope changes
  • Use simple estimating techniques
  • Create a budget via the WBS
  • Create a Resource Plan
  • Create a Logic Diagram and schedule
  • Create a Communications Plan
  • Manage project risk
  • Create a project plan

Project Execution

  • Manage meetings
  • Report on progress
  • Create status reports

Project Closure

  • Conduct a lessons learned session