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Bid Processing & Effective Contract Management

Learn how to get unmatched credibility and competitive
Advantage in the bidding/contracting process!!!

Upcoming Courses

The majority of contracts are negotiated by competitive bidding/contracting procedures. All too often shortcomings in the application of these procedures lead to delays, extra costs, disputes and, sometimes-legal actions. In seeking to avoid such negative consequences, this seminar provides a comprehensive but compact procedure/process to competitive bidding. Properly prepared contractors, subcontractors, engineers, and developers can avoid anticipated liability, poor quality/reduced performance/disputes and receive payment for work performed. Weakness in effective contract management generally stems from the absence of right process and procedures. This seminar will define the practical and other issues involved in bidding/contracting management along with the obligations of each participant in these activities and how the disputes related to construction contracts both in public and private sectors can be addressed.

How you will benefit

You will:

  • Obtain a practical review of bidding/contracting process;
  • Learn how to prepare bidding/contracting documents and manage contracts;
  • Learn how to interpret clauses, and analyze in the contracts, and get the project completed on time and within budget.
  • Develop the ability and confidence to take control over contract administration in your organization and have a real impact on your bottom line.
  • Enhance your knowledge of the contract management techniques including contract legality, constructability and the settlements of claims.

Who should attend

Owners, building/general contractors, subcontractors, suppliers, developers, engineers, construction professionals and business-people of all disciplines and officials of government agencies responsible for the tender calls, negotiations or awarding of contracts; This seminar will also be of interest to municipal, provincial and federal agencies and any one seeking an understanding of some of the most popular tools used in preparing, awarding and managing the contracts.

Course material

Each participant will receive a complete set of course notes and handouts that will serve as informative references.

Program outline

Day 1

Procurement Process
Requirement Cycle
Requisition Cycle
Solicitation Cycle
Award Cycle
Contractual Cycle

What is a Contract?
A Contract    
Types of Tenders/Contracts

Bidding Procedure
Preliminary Investigation
Invitation to Pre-qualify/Advertisement
Issue and Submission of Pre-qualification Documents
Analysis of Pre-qualification Data
Selection & Notification of list of selected Contractors

Bidding Process/Evaluation
Advertising
Issuing of Tendering Documents
Time Considerations
Background Information
Drawings
Specifications
Insurance
Bid Bonds
Visits to Site by Contractors
Amendments to Tendering Documents
Contractor’s Queries
Submission of Tenders
Separate Contracts
Sub-contracts
Opening of Tenders
Evaluation of Tenders
Award of Contract

Risk Management
What is it?
What is involved?
Level of Risk
Managing Risk
Benefits
Principles

Design-Build Process
Guidelines for Design-Build Method

DAY 2

Communication
Methods and Importance of Communication
Communication between Parties to the Contract
Site Documents and Records
Purpose and conduct of Meetings

Scheduling and Tracking Work Progress
Delay and Contract Completion
Cost of Planning
Scheduling Techniques
How to develop a CPM Network
Schedule updating
Value Analysis of various options
How to maintain an as built Schedule    

Delays and Acceleration
Time is of the essence?
The significance of the owner supplied schedule
How much freedom do contractors have in scheduling their work?
Error in the Tender schedule
Is schedule update sufficient as notice?
Who is responsible for delays and delay costs?
The acceleration factor
The principle of mitigating damages
Quantifying delay claims

Dispute Resolution & Settlement
Dispute Avoidance
General Background to Claims
Types of Claims
Procedural Aspects
Preparation of Claims
Additional Cost for Loss or Expense
Disruption of the Works resulting from Change Orders
Mediation
Arbitration
Liquidated Damages

Contract Administration and Legal Perspective
The common categories of Construction Problems
What do you do at the start of the Project?
What do you do when construction is underway?
Construction Liens
Bonds
Liquidated Damages

Workshop/Case Studies

Open Discussion & Final Adjournment

Seminar leader

Rishi Kumar, M.Sc. Eng., P.Eng., PMP, CMC, GSC, FEC is a President and CEO of Global Educational and Consulting Services (GECS) and is an approved education provider by the Engineering Institute of Canada, (EIC) and International Association of Continuing Education and Training, Washington, DC (IACET). Rishi obtained his M.Sc. in Mechanical Engineering in 1976 from University of Calgary, Alberta. Since 1976, he has held many senior positions in utility, auto industry, research & development, services, manufacturing and consulting sectors in project, program and portfolio management of various capital projects. Since 1996, he conducted 500+ public and in-house seminars all over the globe through various universities, construction associations and other professional organizations and published/presented 25+ technical, business and management papers in various publications/conferences throughout the globe.

Mr. Kumar is a licensed professional engineer (P.Eng.) in the Province of Ontario, and holds various professional certifications {Certified Project Management Professional (PMP), and a Certified Management Consultant (CMC) and Certified Quality Auditor}. He obtained his Gold Seal Certification (GSC) from the Canadian Construction Association (CCA) in 2011.
 
Mr. Kumar has served as a Chair, President, Sr. Vice-President-Operations and Director-Marketing and Professional Development portfolios for PMI Lakeshore chapter and presently serving in Ethics Review Committee (ERC) of PMI Global and providing coaching and mentoring to PMI members. Mr. Kumar is actively involved since 1996 with Professional Engineers Ontario (PEO) and is serving in various committees and boards (Discipline, Equity & Diversity and Experience Requirements). Since 2007, Rishi is providing coaching and mentoring services to PEO Mississauga as a Chairperson. He supports the mentorship programs offered by various non-profit organizations (CESO, Ontario Works-Peel Region, Skills for Change, ACCES Employment, and CMC) in GTA since 1994.