Undergraduate Program Proposals

Types of Program Propopsals

New Degree or Diploma

  • New degrees and diplomas;
  • New majors and honours programs within existing degrees;
  • A program which leads to an exit credential;
  • A program which is the equivalent of 30 credits (or one full year) or more of study at the undergraduate level (regardless of whether it leads to an exit credential); and
  • A program which is a type to be tracked as per the MPHEC decision

Modifications to Degrees or Diplomas

Early consultation with the contacts listed on the right is strongly recomended to discuss the extent of planned program modifications. Revisions that result in a signifigant impact on the program as designed and previously approved are deemed 'major' and require assessment by Senate and MPHEC:

  • Includes modifications to: program requirements; structure; curriculum; outcomes; delivery mode, etc. 
  • As a rule, changes that affect approximately 25% or more of the program (as listed above), are considered 'major'
  • May include any other program modification/type that requires external approval, as per MPHEC scope or decision (which may change from time to time)

Program changes falling below the threshold for major modification review are delegated to the Faculty Council(s) of the Faculty/Faculties offering the program. Notification of the approved change is to be forwarded to the Senate Vice-Chair (Academic Programs) and to the Registrar for information and monitoring

It is expected that minors modifications will be made to programs and evolution will occur. This accumulation of small changes over time may result in a program that is signifigantly different than that which was previously approved. This will periodically need to be communicated to Senate/MPHEC via a full program proposal, and should be tracked by the program/Faculty. 

New Minor Program

  • Minors are designed to permit undergraduate students to engage in areas of limited specialization in addition to their major degree program(s). 
  • Minors are available in some but not all undergraduate programs. 
  • Minor programs have a minimum and maximum number of credit hours and a maximum above the 1000-level (as specified by each Faculty).

Students may declare more than one minor. No course can count toward more than one minor, and no course can count toward both a major and a minor.

For more information on minors please view the Academic Programs Minors page.

Program Suspension/Termination

  • Suspension of admission of a degree or diploma;
  • Termination of a degree or diploma;
  • Termination of a major or honours program within an existing degree


Review and Approval Process 

Click for appropriate proposal form1 New Degree or Diploma Major Modification New Minor Program Suspension or Termination
Concept Paper X X    
Consultation with Dean/Provost/AVPA3 X X   X
Department/School approval X X X X
Faculty Council3 X X X X
AACHHR Approval (Med/Dent/Health) X X   X
Internal Assessment X X    
Submission of complete proposal package to Academic Quality Assurance Manager
Undergraduate Academic Programs Subcommittee approval  X X X X
Senate Academic Programs and Research Committee 
Senate approval  X      
Board of Governors consent agenda X     X
MPHEC assessment and approval  X X  

1 Not including AACHHR forms, as needed. Select the AACHHR link for access
2Contact Faculty for form 
3 Key outcomes are to discuss institutional support for the concept paper/proposal development; discuss ERBA-Exempt program status (if applicable) and initiate approval steps
4Faculty approval processes may vary  

*Approval of any proposal by Senate or Board may be required as determined by University Secretariat