Undergraduate Program Proposals


Types of Program Propopsals and Approval Processes

New Degrees or Diplomas
  • New degrees and diplomas including majors and honours within existing degrees;
  • Lead to an exit credential;
  • Equivalent of 30-credits (or one full year) or more of study at the undergraduate level (regardless of whether it leads to an exit credential);
  • Is a type to be tracked as per the MPHEC decision (subject to change) 

Modifications to Degrees and Diplomas
Changes to an existing degree or diploma. Revisions that result in a signifigant impact on the program as designed and previously approved are deemed 'major' and require assessment by Senate and MPHEC...(+)

Modifications cont...

Early consultation with the contacts listed on the right is strongly recomended to discuss the extent of planned program modifications. Revisions that result in a signifigant impact on the program as designed and previously approved are deemed 'major' and require assessment by Senate and MPHEC:

  • Includes modifications to: program requirements; structure; curriculum; outcomes; delivery mode, etc. 
  • As a rule, changes that affect approximately 25% or more of the program (as listed above), are considered 'major'
  • May include any other program modification/type that requires external approval, as per MPHEC scope or decision (which may change from time to time)

Program changes falling below the threshold for major modification review are delegated to the Faculty Council(s) of the Faculty/Faculties offering the program. Notification of the approved change is to be forwarded to the Senate Vice-Chair (Academic Programs) and to the Registrar for information and monitoring

It is expected that minors modifications will be made to programs and evolution will occur. This accumulation of small changes over time may result in a program that is signifigantly different than that which was previously approved. This will periodically need to be communicated to Senate/MPHEC via a full program proposal, and should be tracked by the program/Faculty. 

Full Development and Approval Process-New Degrees/Diplomas and Major Modifications

Glossary of Acronyms
MPHEC
-Maritime Provinces Higher Education Commission
AACHHR-Atlantic Advisory Committee on Health/Human Resources
UAPSC-Undergraduate Academic Programs Subcommittee
SAPRC-Senate Academic Programs and Research Committee

CONCEPT
  1.  Consultation with Dean, Associate Dean Academic, colleagues and Financial Administrator (initiating group)
  2.  Discussion with program proposal contacts (website contacts); 
  3.  Completion, submission and approval of Concept Paper; endorsement to proceed to full proposal by SAPRC (see full discussion of requirements of Concept Paper phase).
PROPOSAL DEVELOPMENT
  1.  Access appropriate Senate/MPHEC form and information requirements. For Health and Health Related Programs only, access the appropriate AACHHR form. Not sure if you’re a “health or health related” program? Click here for AACHHR scope;
  2.  Consultation with Dean/Provost and Associate Vice-President Academic to discuss institutional support for the proposal development; discussion of ERBA-exempt status (if applicable) and initiate approval steps;
  3.  Initiate meeting with Education Development (Centre for Learning and Teaching) prior to commencing proposal (susan.joudrey@dal.ca);
  4. Early consultation with Office of the Registrar (adam.robertonson@dal.ca). NOTE: you may find it useful to have a 'kick-off meeting' with the proposers, program proposal contact for UG or GR, Registrar's Office representative, CLT, etc. at this stage (3, 4). 
  5.  Financial aspect planning with AVP, Financial Services and Faculty Financial Administrator (please call or email susan.robertson@dal.ca to discuss proposal);
  6.  School/faculty-level approvals, as required (e.g, Curriculum Committee, Full Faculty);
  7.  Circulation of approved proposal for internal assessment and statement of support from administrative units (see requirements for internal assessment);
  8.  Submission to ACCHHR, if required. Please submit AACHHR form to the Academic Quality Assurance Manager once step 6. (in particular final assessment by Financial Services) has been completed. 
UNIVERSITY QUALITY ASSURANCE
  1.  Submission of full proposal package (checklist in MPHEC form) to Academic Quality Assurance Manager (please submit a single, well-organized PDF file; all submissions must be made under the signature of the Dean);
  2. Consideration and approval of proposal by Senate and the Board: 

            i. UAPSC (for recommendation to SAPRC)
            ii. SAPRC (for decision or recommendation to Senate)
            iii. Senate (New Programs Only)  
            iv. Board of Governors (Consent Agenda*)

Committees of Senate meet on a regular basis during the academic year. Proposers will be contacted directly by the University Secretariat regarding the time/date of the presentation of your proposal. Notification of approval and/or recommendation will be sent via email, to presenters and the Faculty Dean, at each stage.

A New Program or Major Modification may be advertised in the Academic Calendar (with a notation "pending MPHEC approval") once SAPRC/Senate approval has been obtained.

*Typically the Board only receives Proposals for New Programs and Terminations, although approval of any proposal by the Senate or Board may be required as determined by University Secretariat.

EXTERNAL QUALITY ASSURANCE
  1.  Submission to MPHEC occurs under the signature of the Provost once the final level of Senate approval has occurred. All proposals for New Programs and Major Modifications proceed to MPHEC. Assessment timelines are variable. Approval by AACHHR, when applicable, is submitted to MPHEC by the Provost in support of the proposal, and is required prior to MPHEC decision; 
  2.  All communications from MPHEC (requests for additional information; response to peer-reviews; outcome of assessment) will be sent to directly to the Offices of the President and Provost and Vice-President Academic, and be forwarded promptly to the proposers, Dean, etc. 
  3.  The final approval from MPHEC will be forwarded to the Office of the Registrar, and other internal stakeholders, in addition to the proposers, Dean, etc. for information and implementation. Changes to the calendar should be intitiated by the department through Navigator. 


New Minor Program 
A proposal for a new speciality or secondary area of study within an elgible degree. Minors are available in some but not all undergraduate programs, and have a minimum and maximum number of credit hours as specified by each Faculty. Students may declare more than one minor. No course can count toward more than one minor, and no course can count toward both a major and a minor.

For more information on minors please view the Academic Programs Minors page.

Program Suspension/Termination
 
Suspension of admission of a degree or diploma; termination of a degree or diploma; termination of a major or honours program within an existing degree

'Quick Reference' Checklist

Click for appropriate proposal form1 New Degree or Diploma Major Modification New Minor Program Suspension or Termination
Concept Paper X X    
Consultation with Dean/Provost/AVPA3 X X   X
Consult CLT, Financial Services, Registrar (see Internal Assessments) X X    
Department/School approval X X X X
Faculty Council3 X X X X
AACHHR Approval (Med/Dent/Health) X X   X
Internal Assessment X X    
Submission of complete proposal package to Academic Quality Assurance Manager
Undergraduate Academic Programs Subcommittee approval  X X X X
Senate Academic Programs and Research Committee 
approval
X X X X
Senate approval  X      
Board of Governors consent agenda X     X
MPHEC assessment and approval  X X  


1 Not including AACHHR forms, as needed. Select the AACHHR link for access
2Contact Faculty for form 
3 Key outcomes are to discuss institutional support for the concept paper/proposal development; discuss ERBA-Exempt program status (if applicable) and initiate approval steps
4Faculty approval processes may vary  

*Approval of any proposal by Senate or Board may be required as determined by University Secretariat