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Radiation Safety Committee


Purpose

Dalhousie University (the "University") is issued a Nuclear Substances and Radiation Devices Licence by the Canadian Nuclear Safety Commission (CNSC) for the possession, use, and importation of nuclear substances or devices containing nuclear substances.

The CNSC requires the University to have a Radiation Safety Committee and a Radiation Safety Officer.  In accordance with these terms of reference, the Radiation Safety Committee has the authority to implement and enforce the Radiation Safety Program encompassing the use, handling, storage and disposal of sources of ionizing and non-ionizing radiation in accordance with regulatory requirements of the CNSC and provincial and federal standards for the safe use of x-ray emitting devices and lasers.  The Radiation Safety Officer, who is responsible for the day to day operations of the radiation safety program at the University, reports to the Radiation Safety Committee.

All faculty, staff and students are expected to take individual responsibility for safe work practices and procedures so as to safeguard their own individual health and well being as well as that of their colleagues. 

Membership 

Committee members are appointed by the Vice-President of Research.

The Committee shall consist of a minimum of four voting members drawn from those engaged in work involving the use of nuclear substances or radiation emitting devices and a minimum of one voting member engaged in work involving the use of Class 3B or Class 4 lasers. 

The following shall be non-voting members of the Committee:

  • Radiation Safety Officer (Secretary)
  • Director of Environmental Health and Safety
  • Radiation Safety Officer, Capital Health
  • Building Services Manager, Sir Charles Tupper Medical Building

Facilities Management and Security Services shall be invited to each appoint a non-voting member to the Committee.

Committee members will normally be appointed for a three year term. Members may be reappointed to serve subsequent terms.

The Chairperson shall serve a three year term. The Chairperson will be elected by the voting members.

Operations 

  • Establish and regularly review policies and procedures for the safe use and control of nuclear substances, radiation emitting devices, lasers, and other sources of non-ionizing radiation throughout the University.
  • Assist the Radiation Safety Officer, where necessary, with the preparation and submission of CNSC applications and Annual Compliance Reports.
  • Establish and review worker training programs on an annual basis.
  • Advise the Radiation Safety Officer, if necessary, on the processing of internal permit applications and approval of space and facilities to be used for projects involving those items listed in the first item.
  • Receive reports of any incidents or accidents involving sources of ionizing or non-ionizing radiation, coordinate investigations in accordance with University policies and regulatory requirements where warranted and assist the Radiation Safety Officer with the required reporting to appropriate bodies.
  • Monitor necessary action on any action item or directive (as those terms are defined by the CNSC) from regulatory agencies. 
  • Order appropriate corrective action in accordance with the University’s Compliance Enforcement Policy.
  • Advise senior management of the need for additional resources to improve the Radiation, X-ray and Laser Safety programs.
  • Conduct an annual audit of the University ALARA program.
  • Maintain written records of meetings, actions, incidents and unusual occurrences along with recommendations.

Meetings

The Radiation Safety Committee shall meet four times yearly – September, December, March and June. Special meetings, however, may be called at any time. The schedule for the year will be established at the September meeting.

Any member may place items on the agenda for discussion. Items for inclusion on the agenda should be received by the Radiation Safety Office at least one week prior to the scheduled meeting to allow time for distribution of relevant documents to committee members.

Meetings will be conducted by the Chairperson. In the absence of the Chairperson, voting members in attendance will select a member as acting Chairperson. 

At all meetings, a quorum will be one half of the voting Committee membership.

The Committee will normally seek to operate by consensus without the need for formal votes. When a member requests a formal vote, a motion will be carried when supported by a simple majority of the voting members.  

Reporting

The Radiation Safety Committee is accountable to the Vice-President of Research. 

The University’s Environmental Health and Safety Committee shall be advised of the Radiation Safety Committee’s proceedings, and in turn may refer matters to the Radiation Safety Committee for consideration or action.