EHS Program
Regulatory Framework
Section 28 of the Nova Scotia Occupational Health and Safety Act requires that organizations which are subject to the Act, prepare a document which outlines the organization’s Occupational Health and Safety Program. This document was created in consultation with the Dalhousie University Environmental Health and Safety Committee and senior members of the Administration to respond to this requirement and to provide members of the University with a concise outline of the program. The Act requires that the program description, along with a Health and Safety policy statement, be reviewed annually by the Environmental Health and Safety Committee.
History of Dalhousie University’s Environmental Health and Safety Program
Dalhousie University has maintained a University-wide health and safety program since about 1980. Over this time period, the program has been characterized by a commitment to:
On-going program development (which often goes beyond mere compliance with regulations) in response to changes in both the internal University circumstances and external factors;
Engagement of the entire University community largely through the Dalhousie University Environmental Health and Safety Committee; and
Operation with other local and national organizations with shared interests in promoting health and safety.
Dalhousie Health and Safety Program Administration
Policy
Dalhousie Univeristy Environmental Health and Safety Policy was first adopted in the 1980s. Over time, the policy has been reviewed and updated. The current version was adopted in 2006 following extensive discussions within the Environmental Health and Safety Committee and then between the Committee and the University’s Senior Administration.
The policy, which is strongly supported by the President and Board of Governors, indicates that the University is fully committed to providing an environment which appropriately supports work, study, and campus life. The policy provides clear statements of the roles that each member of the University community is required to play in support of the Health and Safety Program.
Environmental Health and Safety Committee
Since 1980, the Dalhousie University Environmental Health and Safety Committee has provided a forum for discussion and input on the University’s program. Although established well in advance of any legislated requirement, the Committee serves the entire University and responds to the requirement set out in Sections 29 to 32 of the present Occupational Health and Safety Act. The Committee reports, through the Vice-President Finance and Administration, to the President of the University.
The Committee has played major roles in assisting the University in creating polices and programs which address smoking and the use of scented products. The Committee is also active in promoting safety. For almost a decade, the Committee has presented an annual award recognizing significant health and safety contributions by campus units.
The Committee is composed of individuals nominated by campus employee groups and the Student Union, and an equal number of University appointees. Other members of the University are welcome to attend meetings which are held monthly except during the summer months. The staff members of the Environmental Health and Safety Office provide administrative and technical support to the Committee. Minutes of the meetings are posted on the Safety web site.
Recognizing both the responsibility for safety in their units that is carried by Deans, Directors and Chairs, and the importance of participation, the University has encouraged heads of units to establish local health and safety committees. These committees provide opportunities to resolve health or safety concerns within the unit and provide opportunities for local safety innovation.
Environmental Health and Safety Office
The Environmental Health and Safety Office operates to:
- Offer advice to the University's Senior Management on ways in which the University can strengthen its efforts to provide a healthy and safe environment in support of the entire range of University activities;
- Support the activities of the Dalhousie University Environmental Health and Safety Committee;
- Support the Deans, Directors and Chairs of Departments as they discharge their responsibilities for health and safety within their units;
- Liaise with regulatory agencies and other organizations to keep the University informed of developments that could impact the Environmental Health and Safety Program;
- Ensure inspections, testing and training are carried-out as needed to ensure the University is operating in accord with legislation;
- Coordinate the disposal of hazardous waste created by teaching and research programs, and by the University's operations; and
- Provide support services for biosafety, chemical safety, environmental protection (hazardous materials), ergonomic assessments, fire and life safety, radiation protection, and occupational safety.
Communications
Communications is at the heart of the University's Health and Safety Program. Although the Office and the Committee make use of posters and newsletters and printed manuals, the web site is the principal communications tool. Using thousands of fixed and wireless connections, members of the University can access the site from anywhere on campus or from remote locations virtually anywhere on the globe.
The web site responds to many of the information posting requirements in the Occupational Health and Safety Act. Virtually all of the printed materials created by either the Safety Office or the Committee, direct readers to the site and pointers are also included in the University calendar, the telephone directory, and other University web sites. In a typical year, the site hosts over 70,000 visitors viewing over 165,000 pages.