Suspension & Termination

Procedures (I.- III.) to be used with forms Proposal to Suspend Admission to an Academic Program and Program Termination.

If a faculty/department wishes to decommission a program, it is typically a two-step process (if there are no students enrolled in the program, including students that have been admitted but not yet registered, skip to 2.)   
1. Suspension of Admissions: to ensure that no further students are admitted, a proposal for a suspension of admission must be submitted. When a program is suspended it will continue to appear in the academic calendar with a notation that "admissions have been suspended." A faculty/department may also wish to suspend admissions for a time to undertake a review or make signifigant modifications to a program.

Suspensions are approved for a specific period of time (usually 1-2 academic years), after which point the faculty/department should submit a proposal to extend the suspension or terminate the program.

Students currently enrolled in the program must be given time to complete the program (as per the relevant regulations for degree completion time) or otherwise accomodated (e.g. if the old program is being suceeded by a new program, remaining students may wish to transfer) before the program can be terminated. 

Once there are only a few students remaining, there can be modifications made to the program and degree requirements (e.g. waivers, special arrangements for directed study, courses taken on Letter of Permission) so that not all the program course work needs to be offered. Accomodation of students is the primary concern when suspending or terminating a program.
2. Termination: once there are no remaining students, a program may be terminated (completely removed from the academic calendar, etc.). If a program has been inactive for a period of four-years (i.e. the institution has not admitted and/or graduated a student during this period), the department/faculty should submit a proposal to terminate the program.