Suspension & Termination

 

Types of Proposals/Definitions

1. Suspension of Admissions (stand-alone)
Suspension of new admissions or registrants to a program (applications, delclaration of major, etc.) for a specific period of time (typically 1-3 academic years). When a program is suspended, it will continue to appear in the academic calendar with a notation that "admissions have been suspended." Current students are not impacted. A program may remained suspended for up to 5-years after which point ithe program will: 
 
a) be considered de-facto terminated providing there are no current students; and/or
b) need to submit a program proposal to Senate/MPHEC to "reactive" or re-establish the program prior to enrolling new students. 
 
2. Suspension of Admissions leading to Termination
When a faculty/department intends to terminate a program where there are current student enrolled (future, planned termination). Students currently enrolled in the program must be given time to complete the program (as per the relevant regulations for degree completion time) or otherwise accomodated (e.g. if the old program is being suceeded by a new program, remaining students may wish to transfer) before the program can be terminated.  Once there are only a few students remaining, there can be modifications made to the program and degree requirements (e.g. waivers, special arrangements for directed study, courses taken on Letter of Permission) so that not all the program course work needs to be offered. Accomodation of students is the primary concern when terminating a program.
 
To ensure that no further students are admitted while current students complete their program, a combined proposal for suspension/termination ("Suspension leading to Termination") should be submitted. Senate will consider both motions (suspension, effective immediatley or as proposed; and termination, effective upon completion of the student phase-out plan). 
 
When a program is suspended leading to termination, it will continue to appear in the academic calendar with a notation that "admissions have been suspended pending termination" until all enrolled students have graduated and MPHEC approval to terminate has been recieved. 
 
3. Termination
When there are no remaining students, a program may be terminated (completely removed from the academic calendar, etc.). If a program has been inactive for a period of five-years (i.e. the institution has not admitted and/or graduated a student during this period), the program is de-facto terminated and the department/faculty should submit a proposal to inform Senate/MPHEC.