II. Proposal Development and Consultation

 
  1. Touch base with appropriate program proposal contact. For graduate programs, begin thinking about who you would like to be the External Reviewer [PDF] (providing this recommendation to the Associate Dean early on can prevent a delay at step V.);
     
  2. Forms: access and review the appropriate form for your proposal: New Undergraduate ProgramsNew Graduate Programs and Program Modifications (as of June 2019, Dalhousie requires proposers to use their own version of the MPHEC Information Requirements/Proposal Forms, accessible only through this website);

    In some instances, a proposal to modify a program should be submitted using the New Program form given the extent of the changes - please check with the contacts on the right if you're unsure;

  3. For Health and Health Related Programs: access the appropriate AACHHR form and review the process. Not sure if you’re a “health or health related” program? Click here for AACHHR scope or contact the Academic Quality Assurance Manager at courtney.sutton@dal.ca

  4. Early consultation with Academic Support Units: the Centre for Learning and Teaching, Office of the Registrar and Financial Services should be consulted during proposal development, before signifigant work has been completed. If your proposal has certain characteristics, you may also need to consult with Academic Technology Services or the appropriate co-operative education office at this stage. See Academic Support Units for contact and criteria;

  5. Equity, Diversity and Inclusion: all proposals are required to describe how the new or modified program will foster a culture of respect and inclusivity (full information requierments under question 2.1.2 on form). The types of consultation required may vary depending on the content and context. Some examples include: members of the Indigenous community, Senior Educational Developer Diversity and Inclusivity (Centre for Learning and Teaching), Black Student Advising Centre, International students or faculty, Student Accessibility Centre, any partners that supported the creation of a program that fosters a culture of respect and inclusivity.

    Other Considerations: 

  6. Timeline: consider the following when planning for the development, approval and implementation of a new/modified program:
    -    Development of a program proposal is a consultative process and you should plan for time to recieve and incorporate feedback
    -    Committee meeting frequency/schedules (e.g, committes of FGS and Senate typically meet every 2-3 weeks; Senate meetings occur monthly
    -    assessment by the Maritime Provinces Higher Education Comission takes a minimum of 8-12 weeks (for Stage I approval)  
    -    Deadlines for the academic calendar, admissions and advertising cycles, and time required to implement the new/modified program (the later can be variable; early consultation with the Registrar's Office is recommended to discuss this, as per 3.) 

  7. ERBA and Human Resources: IF you are proposing an ERBA-exempt program, or the proposal entails hiring new, tenured faculty members, a supportive letter from the Provost is required to accompany the proposal. If you are proposing hiring new, non-tenure faculty or staff to support the program, a supportive letter from the Dean is required. Both are in addition to a financial plan that details how the new hires will be supported;

  8. Resources: IF you have any concerns or questions about the alignment of university resources with your proposed new/modified program (e.g. you anticipate deficiencies in classroom/office space or library collections) you should touch base with the appropriate contact person to plan, rather than waiting until later in the process (see Academic Support Units for contact information); 

  9. Consider: taking into account the manner in which this program is structured and delivered, are there any potential threats to academic freedom?  Please consult the Senate definition [PDF] (p. 19-20);

  10. Stakeholders: In addition to the stakeholders listed here, IF the new\modified program is likely to impact other Dalhousie units, programs, etc. (e.g. joint programs, similar programs/courses, electives taken through other faculties) those units should be
    consulted, and a letter of support provided, where appropriate;   

    IF the proposal is for an articulated program, or will draw on the resources of another institution, the insitution must be consulted, and appropriate documentation included, as per the information requirements on the forms.