Cheque Requisition Questions:
- How do I complete a cheque requisition form?
- When is the Payee/Claimant Signature required?
- What is the cheque requisition turnaround schedule?
- Who needs to sign the cheque requisition to approve the expenditure?
- Who can get an advance?
- How do I get the withholding tax waived?
- How do I request petty cash?
- How do I replenish my petty cash?
General Accounts Payable Questions
Invoices on a purchase order can be emailed directly from the vendor for processing to Accounts Payable. Invoices without a purchase order have to go to the department first so the appropriate person with spending authority signs the invoice with the Fund/Orgn and expense account.
When there needs to be an adjustment to an invoice Financial Services requires a revised invoice for the correct amount or a credit for the adjustment amount. Invoices that have been manually adjusted will be returned to the department to get a revised invoice.
Look at the Revenue and Expense Codes for the appropriate expense account. Invoices without an expense account will be returned to the department to indicate the appropriate account.
You will need to contact the vendor for an official invoice for any invoices on the statement.
The original invoice is required. If the vendor is not sending an original invoice the invoice needs to indicate that it is the certified original on it.
Cheque Requisition Questions
To complete a cheque requisition form, please review the instructions.
If the Payee/Claimant is an individual and they are providing receipts of proof that they incurred an expense are require reimbursement, then their signature is required on the cheque requisition form.
Once Financial Services receives a completed cheque requisition form with all the required information and receipts and/or backup documentation (if applicable), Financial Services will process the request within ten (10) business days. Those on campus with Finance Self Service access, can confirm when the cheque requisition has been processed.
The Unit Authority or Principal Investigator’s (or delegated spending authority where applicable) signature is required as approval for the expense on the organization indicated in the Fund/Orgn box.
When the spending authority is different than the reporting authority both signatures will be required. Please review the Spending Authority Policy for further information.
Authorizing signature is required on all travel related documents. Approval by the individual at a reporting or management level above that of the claimant (e.g. Department Chair/and/or Dean, Director, or Vice-President). Signature is required on all forms.
Employees who have previously paid for airfare with their University travel card can submit the itinerary and proof of payment. Upon return fill out a travel expense claim form and attach any boarding passes.
Travel for Students and visiting lectures can be direct billed to the University. Contact Maritime Travel for assistance. Other arrangements can be made through the Controller’s office to direct bill.
Each individual person must submit their own advance request; group advances will not be paid to individual credit cards.
From CRA’s website, fill out an R105-08 waiver form prior to the service being completed. If CRA approves the waiver they will send a waiver letter for the particular service being performed. This letter must accompany the invoice and it can only be used for that particular service.
Indicate on the cheque requisition the charity to be paid. Include a memo stating where the donation is to be made.
A cheque requisition form must be completed. Please review "How to replenish a petty cash account" for further details.