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Invoices for Goods & Services


Invoice Information

All invoices for payment of goods and services must follow the University Procurement Policy for acquiring goods and services on behalf of the University. All purchases of goods and services must be billed to Dalhousie University and paid directly by the University to maintain the contract for the purchase of goods or services is with the University.

For an invoice to be processed, all invoices must:

Purchases $3,000 and Over

Invoices $3,000 and over require a purchase order and must comply with the University Procurement Policy on acquiring goods and services on behalf of the University unless they have been recognized by are listed on the No Purchase Order Required list. Invoices received for purchases $3,000 and above with no PO will be subject to review by Financial Services with Department and Vendor thus delaying payment. 

Purchases under $3,000

The Procurement Department offers all Faculty and Staff participation in the Purchasing Card Program, a system designed to streamline the process for day to day, low dollar value purchases under $3,000. Please refer to the University Procurement Policy for details information on the purchase of goods and services on behalf of the University. All small dollar transactions under $3,000 where possible, should be paid by Pcard (Corporate Cards) - Procurement.

Invoices for Services

Accounts Payable documents such as invoices and cheque requisitions for services rendered must complete the Services Rendered Assessment Questionnaire and be approved with independent contractor status prior to the invoice being submitted to Accounts Payable for payment.  Please review the Services Rendered Assessment Not Required for further details.