Special Purpose Account Guidelines

Special Purpose accounts are NOT research accounts. Special Purpose Accounts are to be used for the following types of activities:

• conferences
• workshops
• events
• lab services or other service agreement activity
  
• awards
• journals

• Special purpose accounts must operate in a cash balance situation.  Exception:  'service agreement' accounts which are based on a formal contract requiring invoicing based on expenditures incurred.
• Subject to all University guidelines and policies.
• Funding must be spent on the specific purpose for which the account is established.

To have a special purpose fund establish:

• Application form must be completed
• Must be assigned to an academic or administrative unit
• Applicant must be a Faculty Member or Senior Management level
• Conference applications must submit a budget for review by the Manager of Accounting to assess whether HST is required to be charged on registration fees
• For account applications related to a service agreement contract, a copy of the contract is also required.
• Account will not be opened until a deposit or journal entry transfer is provided by the applicant.  Exception: service agreement account for which there is a formal contract agreement.