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Project planning tools

Prepare for your next project

Whether you're updating an annual publication or you're getting set to unveil "big news" about your faculty or unit, the best communications start with a good project plan.

A good project plan facilitates effective and efficient communications with the various stakeholders and generally includes the following elements:

  • The project brief is the "big-picture" view of the project while ensuring all the details of the challenge are clear and understood. A project brief helps identify the project team, client, roles and responsibilities, background, objectives, scope, key deliverables, budget and target milestones.
  • A communications plan is a road map for getting your message across to your audience.
  • The creative brief is the blueprint for your design project.¬†Creative briefs are valuable to both the designer and the client, as they outline the parameters of the project. E.g., target audience, tone, mandatory design elements, etc.

  • Contact reports are used to document project meetings including topics discussed, decisions reached, next steps, due dates and persons responsible. Contact reports are typically prepared by the project lead and distributed to the project team(s) and client(s) to confirm meeting outcomes and eliminate misunderstandings.

  • A project timeline keeps your project on schedule. It should also identify important milestones, deadlines, and required resources.