Campus Check vaccination requirements

Dates and deadlines for revised proof-of-vaccination requirements


Winter term 2022

For the winter term, Dalhousie will transition to a requirement for proof of full vaccination. This will apply to all students, faculty and staff involved in on-campus activities (courses, employment, services, programming & events, etc.). This would also apply to students, faculty and staff who are conducting their work at alternate sites (ex. hospitals). Accommodations are available.

What do I have to do?


If you have already provided proof of full vaccination to Dalhousie through Campus Check, no further action is required.

If you have not yet provided proof of full vaccination, there are important deadlines that need to be met through the winter term based on information we have compiled through the Campus Check process. 

If you have questions or concerns, email campuscheck@dal.ca

Instructions if...

You answered “No” in Campus Check to the question about being on-campus during the fall term.

You will need to complete Campus Check again, identifying whether you plan to partake in on-campus activities for the winter term. This must be completed as soon as possible.

If the answer is yes, that you plan to be on campus, you will be required to provide proof of full vaccination or request an accommodation.

Next steps

You are partially vaccinated and have questions about what to do until your next dose.

Please email campuscheck@dal.ca and we will be in touch on next steps.

When you become fully vaccinated, please update your Campus Check data immediately.

You have not registered with Campus Check, or updated your status for the winter term.

Please log-in and register with Campus Check at campus-check.dal.ca immediately or you may face disciplinary action.

You are a student, staff or faculty member who is new to Dal this winter.

Log-in and register with Campus Check at campus-check.dal.ca as soon as possible. You are required to provide proof of full vaccination or request an accommodation.


Using the Campus Check system

To complete the Campus Check process, visit campus-check.dal.ca and log in using your Dal or King’s NetID and password. (If you are already logged in to your Dal/King’s account on your web browser or device, you may not need to enter your credentials a second time to access Campus Check.)

About the Campus Check software

Campus Check is hosted by Thrive Health, a Vancouver-based health care software technology. Thrive Health are the official developers of the Canada COVID-19 App & Self-Assessment Tool. Their software has helped more than 20 million Canadians navigate the pandemic, and enabled thousands of organizations to run secure symptom screening and rapid testing programs. In addition to Dalhousie and King's, several other Canadian universities are currently using their tool, including the University of Toronto and Carleton University.

If you are experiencing any technical issues, please contact support@thrive.health for assistance.


Accommodations

Individuals may seek an accommodation from Dalhousie’s vaccine requirements. Accommodations will be handled through the standard accommodation process. If an accommodation for vaccine exemption is approved, testing will be required in the majority of cases. It is anticipated most accommodations will be a result of medical exemptions and that accommodations based on other grounds will be infrequent.

Student accommodations

Please see our Student Accommodation Policy and connect with Accessibility Services in Halifax or Truro. If you have specific questions about impacts on your progress of study, please contact your program’s academic advisor.

Faculty and staff accommodations

Faculty and staff: Please contact Accessible Employment with Human Resources at accessible.employment@dal.ca


Consequences for non-compliance with vaccine requirements

Students

Students who do not follow the actions outlined above or as outlined in subsequent communications will not be allowed to attend in-person classes or on campus activities in the winter term as per the timelines outlined above. It is important to note that instructors and faculty members will not accommodate non-compliant students who are unwilling to get vaccinated or do not have an approved accommodation.

If you are not compliant with Campus Check requirements, a Code of Student Conduct report will be filed, and you will be immediately banned from Dalhousie’s campuses until the investigation and Code of Conduct process is completed. Disciplinary consequences would range up to and include de-registration from courses.

Given the range of possible consequences available through these mechanisms, we will not be outlining specific enforcement details but reaffirm our commitment and assurance that we will use the tools available to us to support compliance with these revised vaccination requirements.

Faculty and staff

Employees (faculty/staff) who do not register with Campus Check to provide proof of vaccination, or do not request and then submit an approved accommodation, will face disciplinary consequences consistent with the terms of their contracts of employment (including collective agreements) up to and including unpaid leave and termination of employment.

Given the range of possible consequences available through these mechanisms, we will not be outlining specific enforcement details but reaffirm our commitment and assurance that we will use the tools available to us to support compliance with these revised vaccination requirements.


Frequently asked questions

Below you'll find some of the most frequently asked questions about Campus Check. If you have questions that you don't see answered here, please email us at CampusCheck@dal.ca.

The Campus Check process

Do I have to be fully vaccinated to go to class / work / be on campus?

For the winter term, Dalhousie will transition to a requirement for proof of full vaccination.

This will apply to all students, faculty and staff involved in on-campus activities (courses, employment, services, programming & events, etc.).

This would also apply to students, faculty and staff who are conducting their work at alternate sites (ex. hospitals).

Accommodations are available through the standard accommodation process.

When do I need to provide Dalhousie with my proof of vaccination?

Proof of full vaccination should be provided as soon as possible. If you have questions or concerns, please email campuscheck@dal.ca.

If I only have one shot of my vaccine, am I allowed to be on campus?

Yes, however you are required to provide proof of your second dose by February 28, 2022.

Please email campuscheck@dal.ca and we will be in touch on next steps.

Are boosters required for Campus Check?

At this time, booster information does not need to be uploaded into Campus Check as we are continuing to align our definition of “fully vaccinated” with that of the province. In the future, should the province’s definition change to include boosters, we would look to revise our own requirements accordingly. We encourage all members of the Dal community to get their booster shot as soon as they can.

Do I need to download an app to complete Campus Check?

No, the Campus Check tool is not a mobile app — it's a secure website that can be accessed on both mobile and desktop devices.

Who has access to my information? Will my dean / manager / professor / supervisor know my vaccination or testing status?

Thrive Health does not have access to your information, and the only people at Dalhousie who will be reviewing submissions will be a small number of individuals centrally assigned to monitor the system. Your manager, supervisor, dean, professor, etc. will not have access to your information, nor will you be asked to provide proof of vaccination or testing at building doors, classrooms or offices. Tracking and following up on compliance will all be managed centrally through the Campus Check system.

My Faculty (Dentistry, Health or Medicine) is asking for my vaccination information. Do I need to complete Campus Check as well? Can I just do one or the other?

Students in the Faculties of Dentistry, Health and Medicine may also be asked to provide vaccination information through a separate Faculty-based process, given specific clinical needs in those disciplines, in addition to the Campus Check process. These students can expect to receive more information directly from their Faculty.

If this is requested of you, and you intend to be on campus, you must also complete Campus Check, as the two processes are separate.

What happens if I do not complete Campus Check?

Students who do not follow the actions outlined above or as outlined in subsequent communications will not be allowed to attend in-person classes or on campus activities in the winter term as per the timelines outlined above. It is important to note that instructors and faculty members will not accommodate non-compliant students who are unwilling to get vaccinated or do not have an approved accommodation. Based on the deadlines outlined above, if you are not compliant with Campus Check requirements, a Code of Student Conduct report will be filed, and you will be immediately banned from Dalhousie’s campuses until the investigation and Code of Conduct process is completed. Disciplinary consequences would range up to and include de-registration from courses.

Employees (faculty/staff) who do not register with Campus Check to provide proof of vaccination, or do not request and then submit an approved accommodation, will face disciplinary consequences consistent with the terms of their contracts of employment (including collective agreements) up to and including unpaid leave and termination of employment.

Given the range of possible consequences available through these mechanisms, we will not be outlining specific enforcement details but reaffirm our commitment and assurance that we will use the tools available to us to support compliance with these revised vaccination requirements.

Who should I contact if I have questions or concerns about how these revised vaccination requirements may affect my program of study?

If you have specific questions about impacts on your progress of study, please contact your program’s academic advisor.

 

Application of requirements

Who is required to complete the Campus Check process?

All students, faculty and staff are expected to complete the Campus Check process. Anyone who does not comply with the Campus Check program will not be permitted to attend in-person activities on campus.  

If I am working / studying remotely, do I need to provide proof of vaccination?

If you are not planning to be on campus during the winter term, you still need to complete the Campus Check process. You will have the option to identify within Campus Check that you do not plan to be on campus.

If you expect to be on campus at some point this winter, we recommend completing the Campus Check process now if you are fully vaccinated — it will avoid you having to upload your information later.

If I'm only going to be on campus sometimes, do I need to provide proof of vaccination?

Yes, proof of vaccination is required to take part in on-campus activities.

If you expect to be on campus at some point this winter, we recommend completing the Campus Check process now if you are fully vaccinated — it will avoid you having to upload your information later.

Are visitors to campus required to use Campus Check to provide proof of vaccination?

These requirements will not be applied to visitors from the general public to campus facilities and services. We lack the technical means and mandate to acquire the same information from one-time or infrequent visitors that we’re asking of the students, faculty and staff who make up our core activities. We will rely on our high vaccination rates — both within the Dal community and in Nova Scotia more broadly — along with Public Health guidelines and the many components of our multi-layer safety plan to maintain a high degree of health and safety in visitor spaces.

Please note that visitors to campus for particular events, use of fitness facilities, and other activities do need to provide proof of full vaccination at those activities based on provincial requirements. Learn more.

As always, we will continue to monitor the evolving epidemiology of COVID-19, informed by the best available Public Health guidance, and will be prepared to adjust visitor safety plans accordingly if required.

 

Vaccination

What vaccines are accepted?

For the purposes of these requirements, full vaccination with any WHO-approved vaccine is accepted. The latest list of WHO-approved vaccines can be found here.

In Nova Scotia, you're considered fully vaccinated 14 days after you have:

  • any two doses of a COVID-19 vaccine or two doses of a combination of COVID-19 vaccines accepted by the Government of Canada; or
  • 1 dose of Janssen/Johnson & Johnson COVID-19 vaccine; or
  • A complete series of a COVID-19 vaccine authorized by the World Health Organization.

Anyone who has 1 or 2 doses of a COVID-19 vaccine that's not approved by Health Canada or the World Health Organization can book an appointment to get two doses of the Pfizer-BioNtech or Moderna vaccine to be considered fully vaccinated in Nova Scotia.

What do I need to provide as proof of vaccination?

You will be asked to provide a photo or digital document (PDF) of any receipt, email or documentation confirming you received your vaccination. Please ensure the documentation reflects both doses if you’ve received a two-dose COVID vaccine.

For those who got vaccinated in Nova Scotia, you should have received a COVID-19 vaccine receipt via email. You can find information on accessing or acquiring your Nova Scotia receipt here.

What do I do if I am vaccinated with a non-WHO-approved vaccine?

Individuals who have been vaccinated with non-WHO vaccines will be required to get two doses of the Pfizer-BioNtech or Moderna vaccine to be considered fully vaccinated in Nova Scotia.

You can learn more about Nova Scotia’s procedures for non-WHO vaccines here.

What if I only just got vaccinated?

You must provide proof of your second dose by February 28, 2022. Email campuscheck@dal.ca and we'll provide you with further instructions.

Where can I get vaccinated?

You can also acquire vaccines through the province at most pharmacies and primary care centres.

 

Testing

Where can I get tested?

Testing can be done through on-campus rapid testing (at clinics or with take-away test kits) or testing provided through Nova Scotia Health or New Brunswick Health. 

If I have been told I'm to continue testing this winter — either as an accommodation or by having successfully tested consistently through the fall — how long to I have to keep getting tested for?

Any testing requirements will continue through the duration of the winter term.

If you have been consistently uploading your twice weekly testing results through Campus Check throughout the fall term, you will be allowed to continue with twice-weekly testing in lieu of proof of full vaccination for the winter term. However, we will require you to be fully vaccinated or formally accommodated if you intend to take part in on-campus activities after May 1, 2022.  

How do I submit my test results?

If you are required to report test results to Dalhousie, the easiest way to do so is through Campus Check. For more information and instructions, visit Submitting your Test results page.

Individuals who are having difficulty using Campus Check, or would prefer not to use the website, can reach out for support and ways to provide proof of vaccination/testing through different means.

  • Students in Halifax should contact the Student Accessibility Centre or visit their office in the Killam Library, G28. The Student Accessibility Centre is open Monday through Friday, 9 a.m. to  4 p.m. Truro students who wish to report their vaccination information in person can do so at the Health Centre, main floor of the Dairy Building, Monday through Friday, 8:30 a.m. - 4:30 p.m.
  • Faculty and staff in Halifax can contact Accessible Employment at accessible.employment@dal.ca, or visit their office in Human Resources, Henry Hicks Building Room 21, from 10 am. to 3 p.m., Monday to Friday. Faculty and staff on the Agricultural Campus can contact Amanda LeBlanc at amanda.leblanc@dal.ca or 902-893-2358, or visit her office between 1 pm – 3 pm, Monday to Thursday.

 

Accommodations

I have a protected reason (health, religion, etc.) for not getting vaccinated. Do I still have to complete the Campus Check process?

Yes. Please log-in and register with Campus Check at campus-check.dal.ca  

You will then be required to apply for a formal accommodation to take part in on-campus activities for the winter term (unless you are confirmed to have successfully completed twice-weekly testing in the fall term, if you were required to do so).

Accommodations will be handled through the standard accommodation process. If an accommodation for vaccine exemption is approved, testing will be required in the majority of cases. It is anticipated most accommodations will be a result of medical exemptions and that accommodations based on other grounds will be infrequent.

If you are applying for an accommodation, you should do by December 23, 2021.

You will be required to undertake twice-weekly testing beginning January 4 (confirmed through Campus Check) until your application can be reviewed and a decision is finalized.

Students: Please see our Student Accommodation Policy and connect with Accessibility Services in Halifax or Truro. If you have specific questions about impacts on your progress of study, please contact your program’s academic advisor.

Faculty and staff: Please contact Accessible Employment with Human Resources at accessible.employment@dal.ca

I'm unwilling or unable to use the Thrive system. Can I submit my proof of vaccination/testing another way?

You may seek an accommodation if you wish to provide your proof of vaccination/testing through a means other than the Campus Check process.

Students should contact the Student Accessibility Centre.

Faculty and staff can contact Accessible Employment at accessible.employment@dal.ca.

 

Privacy

Will my information be kept private?

Yes. Information collected by the app on behalf of the Dalhousie University and University of King’s College is protected in accordance with Nova Scotia’s Freedom of Information and Protection of Privacy Act. It will be used only for the purpose of implementing the Campus Check Program. De-identified aggregate data will be used to track the overall vaccination level of the university community. 

How is my privacy and personal information protected?

We have partnered with Thrive Health Inc. to provide the Campus Check service. As a health care technology company, Thrive Health Inc. has expertise in protecting individuals’ private health information. All data provided or received though the platform is encrypted and your personal information is stored within Canada. Thrive Health Inc. follows data security and privacy standards that align with federal and provincial laws and guidelines such as PHIPA, FIPPA, HIPPA, PIPEDA, PCI, and NIST. Campus Check has also been assessed by the Dalhousie’s Privacy Officer and Information Security team which confirmed its compliance with applicable privacy standards.