FAQs for Students
Who is Affected
Will the Student Declaration of Absence Form be available in my courses in January?
The Student Declaration of Absence (SDA) form will be available in some courses in January 2018, but not all courses. It is up to the instructor to decide if they will implement the form for their course(s) in January.
You are required to confirm if the SDA form option is available to you by checking with your instructor(s) or referring to your faculty, college, school, instructor-specific, or course-specific syllabi and guidelines, and work-integrated learning handbook policies.
Does the new regulation apply to all faculties?
The Faculties of Medicine, Law, Dentistry and the College of Pharmacy are officially exempt from the new regulation and will not be using the SDA forms.
I already have an accessibility plan that allows for course deferrals or deadline extensions. Do I still need to submit the SDA form for missed or late academic requirements?
No. You are not required to submit a SDA form if you have a pre-existing accessibility plan.
Understanding the SDA Form and Regulation
What is the new Student Declaration of Absence form and how does it work?
The SDA form functions the same as a sick note. For absences of three days or fewer that result in missed or late academic requirements, you may submit the form instead of obtaining a sick note from a health professional.
Can my professor make exceptions to the regulation and acceptance of the Student Declaration of Absence form?
Instructors who choose to implement the SDA in their courses may arrange alternate coursework, tests, etc. for missed or late academic requirements.
Your instructor may also approve exceptions to the new regulation and the SDA form to support students in successful completion of academic requirements. Faculties, colleges, and schools may approve changes to absence reporting timelines, the number of self-declaration of absence submissions, and to methods for providing absence information.
You are required to confirm if the self-declaration of absence option is available by checking with your instructor(s) or referring to your faculty, college, school, instructor-specific, or course-specific syllabi and guidelines, and work-integrated learning handbook policies.
Does the new regulation mean that Student Health and Wellness will never write a sick note for a student?
No. Where long-term absences are due to major or chronic physical or mental health conditions, documentation must be provided by on-campus or off-campus primary care health professional.
Please note that, unless a student is missing final coursework or final exams, Student Health & Wellness will stop providing sick notes for short term absences (of less than 3 days) as of September 1, 2018.
In addition, the SDA form cannot be used for any final coursework or exams and students must follow faculty, college, school, instructor-specific, or course-specific syllabi and guidelines, and work-integrated learning handbook policies.
Submitting the SDA Form
How can I submit the form?
If applicable to your course, you can submit the form in-person, via email or through Brightspace, provided your instructor has set it up in your course.
If I submit the form, do I still need to follow up with my instructor?
Yes. You must contact your instructor by phone or email prior to the academic requirement deadline. You should then fill out the form and submit it to your instructor in-person, via email or through Brightspace, provided your instructor has set it up in your course.
How many times can I submit the form?
You can submit a maximum of two separate Student Declaration of Absence forms per course during a term. Note: Faculty, College, School, instructor or course-specific guidelines may set a lower maximum.
If you have recurring short-term or long-term absences, you are strongly encouraged to meet your Faculty or Declared Major Advisor or your Faculty Program Coordinator.
If you need Academic or Health & Wellness Support, you can also refer the resources below: