PASS/ILL grades 2020‑21


PASS/ILL GRADES – Summer 2020-2021

PASS/ILL grading for Summer 2020-2021 is available to students in the Faculties of:

- Management
- Architecture and Planning
- Agriculture 

Eligibility for PASS/ILL

Students from the above faculties must meet all the following criteria to be eligible:    

1. Enrolled in a minimum of 9 credit hours during the Summer 2021 term, with at least one course being a core course;
2. Structured degree progression requires a summer academic term;
3. Enrolled in courses that are normally taught in-person but are offered online during Summer 2021; and
4. Enrolled in a program where Pass/ILL grading was available in Fall 2020 and Winter 2021.  

Students from all other faculties, including Faculty of Graduate studies, who have concerns about their summer term grades should reach out to their Academic Advisor.

To apply for a PASS/ILL grade change for the Summer term

ALL final grades must be posted on the academic record in Dal Online.

Students meeting the criteria above, can apply to change the grade using the Waiver of an Academic Regulation:

Undergraduate students: Apply through DalOnline > Web for Students > Apply for Academic Waiver. Select the ‘grade change’ type. Enter relevant information in the comments section (Course, term).

Graduate Students will need to use the PDF form Waiver of an Academic Regulation

Waivers are reviewed and approved by the academic waiver designate for their faculty and then submitted to the RO through the workflow for processing.

Deadline for waiver requests

Potential Graduates for Fall 2021: September 10th

All other Students: October 1st

PASS/ILL GRADES - Winter 2020-2021

The deadline to apply for a PASS/ILL grade for Winter 2020-21 courses has passed.

Students can apply for retro-active PASS/ILL grades using an academic waiver:

Undergraduate students: Apply through DalOnline > Web for Students > Apply for Academic Waiver. Select the ‘grade change’ type. Enter relevant information in the comments section (Course, term).

Graduate Students will need to use the PDF form Waiver of an Academic Regulation

Not all courses are eligible for changing to PASS/ILL. The following exceptions apply:

  • Students in the Faculty of Dentistry are not eligible for PASS/ILL grades for any courses.
  • Students in the Faculty of Medicine are not eligible for PASS/ILL grades for any courses. 
  • Students in the Faculty of Law are not eligible for PASS/ILL grades for any courses. 
  • Students in the Faculty of Engineering are eligible for ILL grades only. Applications for PASS grades will not be considered. 
  • Students in the Bachelor of Commerce or Bachelor of Management programs who are considering applying for a PASS/ILL waiver should contact the Undergraduate Advising Office.
  • Students in the Faculty of Graduate Studies are not eligible for PASS/ILL grades for thesis, comprehensive/qualifying exams, and internship/clinical placement/residency format courses. All other graduate level courses are eligible for consideration for PASS/ILL.
Please contact your faculty with any questions about these exceptions.
 
 

Frequently Asked Questions

I have a PND grade due to an academic integrity allegation, can I change my grade?

We can’t process a grade change request until your academic integrity case is resolved. This means you may miss the deadline to apply for a PASS/ILL. If this happens, you’ll need to apply for a PASS/ILL grade through an academic waiver application once your case is resolved and a final grade has been recorded.

My academic integrity case is resolved, can I change my grade?

This depends on the outcome of your case:

  • If your final grade is a passing grade, you can request a change to a PASS.
  • If you received a failing grade which was assigned as a penalty, you can’t change your grade.
  • If you received a failing grade which was an indirect result of your penalty, e.g. you received a decrease in your final grade, or a piece of work was excluded, you can request a change to an ILL.
     

Will a PASS grade satisfy pre-requisite requirements?

When we convert your grade to a PASS, the previous letter grade is still used for the purpose of calculating pre-req requirements. This means that if you received a C- grade, your PASS would not allow you to register on a course which has a B- pre-req requirement. You would need to request an instructor override to add this class.  

Will a PASS grade satisfy honours requirements?

When we convert your grade to a PASS, the previous letter grade is still used for the purpose of calculating honours eligibility requirements. This means that if you received a C- grade, your PASS would not allow you to count this towards your honours hours. 

It's important that you meet with your honours advisor before applying for a PASS/ILL grade change.

 

I’m repeating a course, what happens if I request a PASS/ILL?

The repeat policy allows students to retake courses to earn a higher grade. Our practice is to always include the higher grade on your academic record. For the purposes of applying the repeat policy, we’ll use your previous letter grade to calculate which grade should be applied. 

If your new grade is higher than the previous grade earned in the course, the neutral PASS/ILL grade will be included in the GPA calculation. 

If your new grade is lower than the previous grade earned in the course, the neutral PASS/ILL grade will be excluded in the GPA calculation. 

Taking this option for a repeated course may have GPA implications, so it’s important that you discuss this with your faculty advisor.
 

I have a multi-term course; can I have this changed to a PASS/ILL?

You’ll need to wait until you have a final letter grade for your multi-term course before you can apply for a PASS/ILL. This means that you’ll need to wait until applications open for winter PASS/ILL grades to ask for this to be converted.

You can still apply to have your other fall term courses changed, provided you have final grades recorded.  

I’ve been dismissed / I’m at risk of academic dismissal; what are my options?

If you’ve been dismissed, or you’re at risk of academic dismissal, it’s important to reach out to an academic advisor. They can help you decide whether converting some of your grades to PASS/ILL is the right option. They can also help you with academic planning to help you succeed in your studies.

If you’ve been academically dismissed and have applied for a PASS/ILL grades, your academic standing will be re-assessed when your grades are changed. This may result in your standing changing to academic probation or returning to good standing.

   

I’m taking a class at another institution; can I change this grade to PASS/ILL?


The PASS/ILL policy only applies to courses taken at Dalhousie. Your host institution may have a similar policy in place – contact them to see what the options are for converting your grades.

If your host institution does not have a similar policy, then your grade can not be changed.