Procedures for Recruiting and Selecting Staff Positions

Filling non-academic positions at Dalhousie

If you need to fill a staff position, please complete the steps outlined in the checklist below. Click here for more detailed information on these steps.

Checklist of Procedures

1. Initiate an Employment Requisition Form (Compensation and Job Evaluation must assign a provisional rating for new positions before this step is completed).
2. Consult with Compensation and Job Evaluation with respect to job description changes or updates.
3. Discuss language of posting with Compensation/Job Evaluation.
4. Consult with Recruitment and Retention on the hiring and recruitment process (e.g. job posting, external advertising). Create opportunities to proactively connect with a diverse set of candidates to reflect and respond to the needs of students, faculty, staff, and the community at large.
   
5. Review Dalhousie’s Employment Equity through Affirmative Action policy.
6. Create a MyBeacon account using your Dalhousie email account, if you have not already done so. See Careers for further details.
7. Develop screening and selection criteria, and formulate interview questions and assessment score sheets, in consultation with Recruitment and Retention, as required. Give consideration to essential versus non-essential skills and qualifications in the context of expectations and responsibilities.
   
8. Submit documentation (e.g. screening criteria) to Recruitment and Retention.
9. Prepare list of interviewed candidates, and partner with Recruitment and Retention to set up appointments for first round, second round, testing, etc.
10. Complete reference checks in accordance with Reference Check Guidelines, or in consultation with Recruitment and Retention.
    
11. Consult with Recruitment and Retention on selection decision, and determine start date/salary.
12. Recruitment and Retention extends the offer, confirms it with the Department, and initiates the letter of offer, which is copied to Payroll to initiate payment.
13. Co-sign/forward letter of appointment to the successful applicant.
14. Retain documentation related to your selection for at least one year.
15. Recruitment and Retention advises other candidates interviewed by Department and any other internal candidates.
16. Be aware of your own bias, attitudes, and perceptions. Work to improve your knowledge of different cultural practices and world views.