Procedures for Recruiting and Selecting Staff Positions
Filling non-academic positions at Dalhousie
If you need to fill a staff position, please complete the steps outlined in the checklist below. Click here for more detailed information on these steps.
Checklist of Procedures
- Initiate an Employment Requisition Form (Compensation and Job Evaluation must assign a provisional rating for new positions before this step is completed).
- Consult with Compensation and Job Evaluation with respect to job description changes or updates.
- Discuss language of posting with Compensation/Job Evaluation.
- Consult with Recruitment and Retention on the hiring and recruitment process (e.g. job posting, external advertising). Create opportunities to proactively connect with a diverse set of candidates to reflect and respond to the needs of students, faculty, staff, and the community at large.
- Review Dalhousie’s Employment Equity through Affirmative Action policy.
- Create a MyBeacon account using your Dalhousie email account, if you have not already done so. See Careers for further details.
- Develop screening and selection criteria, and formulate interview questions and assessment score sheets, in consultation with Recruitment and Retention, as required. Give consideration to essential versus non-essential skills and qualifications in the context of expectations and responsibilities.
- Submit documentation (e.g. screening criteria) to Recruitment and Retention.
- Prepare list of interviewed candidates, and partner with Recruitment and Retention to set up appointments for first round, second round, testing, etc.
- Complete reference checks in accordance with Reference Check Guidelines, or in consultation with Recruitment and Retention.
- Consult with Recruitment and Retention on selection decision, and determine start date/salary.
- Recruitment and Retention extends the offer, confirms it with the Department, and initiates the letter of offer, which is copied to Payroll to initiate payment.
- Co-sign/forward letter of appointment to the successful applicant.
- Retain documentation related to your selection for at least one year.
- Recruitment and Retention advises other candidates interviewed by Department and any other internal candidates.
- Be aware of your own bias, attitudes, and perceptions. Work to improve your knowledge of different cultural practices and world views.